How does e-invoicing via Peppol work?

Electronic invoicing through Peppol is a secure way to automatically send and receive digital invoices. Instead of emailing a PDF, your invoice is sent in a standardized format (such as UBL) directly to the recipient over a secure network. But how does that actually work? In this article, we’ll walk you through it step by step.

Table of contents:

What do you need to send invoices via Peppol?

To send e-invoices through Peppol, you’ll need the following:

• A Peppol ID: This is your unique address on the Peppol network.
• Access to a Peppol Access Point: This is often built into your accounting or invoicing software (such as Exact, AFAS, or Twinfield).
• An invoice in UBL or XML format: These are standardized file formats that the network can process.

With these components in place, you can safely and automatically invoice through the Peppol network. If you use software that supports Peppol, you don’t need to arrange these elements manually.

Step by step: how e-invoicing via Peppol works

1. You register with the Peppol network through an Access Point, usually offered by your accounting software.
2. Each company receives a unique Peppol ID (often based on a business or tax registration number).
3. You create the invoice in your accounting platform as usual.
4. When sending, you typically select “Send via Peppol.” The software converts your invoice into a structured UBL format.
5. The sender’s Access Point securely transmits the invoice over the Peppol network to the recipient’s Access Point.
6. The invoice is delivered directly into the recipient’s accounting system and ready for processing.

E-invoicing via Peppol with Payt

With Payt, you can send e-invoices directly through Peppol. You don’t need to set up a separate Access Point. Payt is already connected to the network.

Sending invoices via Peppol adds an extra layer of security. However, invoice follow-up doesn’t happen automatically. That’s where Payt comes in. With Payt’s credit management software, you can automate follow-up, which results in invoices being paid 30–50% faster. You also save up to 80% of your time through automation.

In addition, Payt offers many other benefits. Download our brochure below to learn more.

Frequently asked questions